Top 10 Google Forms tips and tricks for using it like a pro


Today, most companies choose digital forms to collect survey data and information. Very useful to have the feeling of a market or a sense of public spirit before launching a campaign or a new product. The digital form is a better alternative to the proven and reliable pencil and paper method, which is time consuming and requires several human hours.


And you hardly get the desired result. With social distancing becoming a new norm, many turn to online forms and the creation of surveys. And of many options, Google Forms is perhaps one of the best for most people.

Google Forms includes templates, design themes, integration of other Google applications, seamless sharing, data export, and more. Besides that, it is completely free. Check out our compilation of the best web form builders.

In this post, we cover the top ten Google Forms tips and tricks for using it like a pro. Let us begin.

1. Use built-in templates

As is the case with other Google services like Google Docs, Google Sheets, Google Forms comes with a ton of templates so you can get started quickly. From the home page, you can tap the “+” button and start creating a form from scratch. But I would advise you to browse the templates section to find a suitable prepared form template. These templates are classified into three categories: personal, work and educational. I often find the relevant template in the gallery.


2. Import questions from other templates

If you are dealing with dozens of templates to create a series of forms, you can import the common questions to save time. Google Forms allows you to import questions from the other forms into the current form. It’s a time saver, users don’t have to add the same questions repeatedly. From the form builder menu, tap the option to import questions and it will ask you to choose the form you want to import the question from.

Import questions

Select the form and in the editor menu, the questions will appear on the right side. Select the relevant ones and import them in the current form.

3. Choose the type of questions

Google Form is flexible enough to allow you to choose between the type of questions. From the form builder menu, tap the “+” option to add a question block to the form. The default question type is set in various options, which you can change to short answer, paragraph, checkboxes, drop-down menu, checkbox grid, etc. It depends on the question you are adding.

Questions type

4. Add YouTube videos

When creating a form, you may want to attach YouTube videos for more information. Fortunately, one can directly add the YouTube video to the Google form. Tap the video button at the bottom, browse for the YouTube video, or use the URL option to directly paste the video link. The video with title and thumbnail will appear in the Google form.

Add youtube

5. Customize themes

Google Forms offers several ways to customize the appearance of the form. You can change every detail of it. Go to the form editor, tap the option to customize the theme at the top and the side menu will open to play around with the theme engine. You can add / change header image, theme background color, theme color, and form font type (Go with formal fonts). For the header image, Google has added hundreds of relevant images to choose from.

Theme options

6. Allow respondents to view summary charts and text responses

There are two ways to build forms. You can allow respondents to see the summary of the data or not. It depends on the type of form you are creating. Sometimes it’s wise to keep the option turned on, and sometimes there’s no point in letting respondents read the summary. To activate the option, tap Settings> General> Respondents can> select the check box to enable the option – see summary boxes and text responses.

See summary

7. Add confirmation message

It is always recommended to add a confirmation message after the user has completed the form. It is common practice in the marketing and survey industry. After creating a form, go to Settings> Presentation> and add a confirmation message. You can change the default message with a more personalized approach.

Confirmation message

8. Use the test option

You can also use Google forms to create quiz questions and assign points based on the answer provided by users. I hope to see this practice catch up in the education sector. From the form builder menu, go to Settings> Quizzes> enable to make this a quiz. You can also assign points for each question and let users know the correct or incorrect answers.


9. Create a spreadsheet from answers

Google Forms comes with the integration of Google Sheets. One can create a Google sheet with the responses received in the Google forms. Go to the Answers menu and tap the Create spreadsheet option. You will create a sheet with a username, email and your responses. Neat, right?

Create sheets

10. Add collaborators

Google Forms is flexible when it comes to sharing. Google Forms allows you to invite others to collaborate with the creation of forms. It is useful in many scenarios. Tap the three-dot menu in the upper right corner, select add collaborator and add your email ID or copy the share link. The administrator can also prevent editors from changing access and adding new people.

Add other

Use Google forms like a pro

As you can see from the list above, Google Forms is an excellent web tool for creating surveys and forms quickly and for free. It’s flexible, it’s full of templates, it’s free, it comes with great sharing features and don’t forget Google Spreadsheets and YouTube integration.


Microsoft Forms is a capable service that blocks speakers with Google Forms. Read the comparison below to find out which form building tool suits your needs.

Last updated May 5, 2020

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