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In a post-closure scenario, the Center will continue staggered and variable work hours, and the Ministry of Personnel has submitted a draft consultation document to adopt the best work-at-home practice for central government employees.
The Department of Personnel and Training (DoPT) can provide work-from-home options to eligible officials / staff for 15 days in a year as a matter of policy, the newspaper said, as it requested the Ministries and departments that send their suggestions before May 21. .
An “additional protocol is proposed for all VIP and Parliament matters” that require maximum attention.
Classified files
However, “classified documents / files” cannot be processed while working from home.
“According to the instructions of the Ministry of the Interior, no classified information will be handled through the electronic office. Therefore, classified files will not be processed in the electronic office during work from home, ”notes the draft guidelines.
The National Computer Center can evaluate the existing security protocol for remote access of classified files / information in consultation with the Ministry of the Interior and propose appropriate guidelines and standard operating procedures (SOP) to handle classified information in the electronic office, according to the guidelines.
“So far, classified files will be processed on separate computers only as specified in the Central Secretariat Office (CSMOP) Procedural Manual,” he said.
There are 48.34 lakh central government employees. The third phase of the closure continues until May 17 and the government may announce a fourth phase. Multiple central government employees cannot get to the office in the absence of public transportation.
In a statement to all central government departments, the DoPT said that the COVID-19 pandemic had required many ministries to operate from their homes to maintain social distancing.
“Many of the Ministries / Departments in the Government of India have achieved and obtained exemplary results in combating the ongoing pandemic outbreak during the closure period, taking advantage of the electronic offices and video conferencing facilities of the National Center for Informatics. This was the first experience of its kind in the Government of India, ”he said.
In the near future, the central secretariat will most likely continue to seek phased assistance and variable working hours to maintain social distancing in the workplace.
“Therefore, a comprehensive framework for work from home is important to standardize operating procedure even after the lockdown situation and to ensure information security, while accessing government files and information remotely. from home, “he said.
Consequently, a new set of POEs has been finalized for employees to ensure smooth and smooth operation of the government for the continuity of office work, in addition to imparting resilience to the ecosystem, even in post-closure situations.
Laptop or desktop
The respective Ministries / Departments would provide logistical supports in the form of a laptop / desktop computer to employees.
“Ministries can use the laptop inventory on a rotating basis for officers who work from home and need that logistical support,” according to the draft guidelines.
They can also get reimbursed for Internet services they would use while working from home.
“The Department of Expenses may consider reimbursing data usage to officers who work from home and, if necessary, may issue separate guidelines in this regard,” he said.
“Therefore, SMS alerts should be sent for all receipts and files to the next officer on the channel.”
Interested ministries / departments, which had not yet used the electronic office module, would strive for its rapid implementation in their secretariat, attached and subordinate offices on a “temporary” basis.
Currently, around 75 ministries / departments are actively using the electronic office platform, of which 57 have accomplished more than 80% of their work. E-office refers to the digitization / computerization of office work.
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