How to forward emails from Outlook by creating a rule


  • You can forward emails from Outlook by creating a rule that tells Outlook to automatically forward the email to another person or email account, as long as it is in your Outlook contacts.
  • You can configure forwarding using the Rules button on the ribbon bar.
  • When you set up a forwarding rule, you can forward all email that reaches a specific email account, from a specific person, or adjust the rule to suit your needs.
  • Visit the Business Insider Technical Reference Library for more stories.

There are times when you may want to automatically forward email that reaches Outlook to another account. If you’re going on vacation, for example, it may be wise to automatically forward messages to a coworker.

Outlook makes it easy to forward email, once you know how to do it.

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How to forward emails from Outlook

one) In Outlook, make sure you are in Mail view. In the ribbon bar, click “Rules” and then “Create Rule” from the drop-down menu.

How to forward emails from Outlook 1

Click on “Rules” and then “Create rule”.

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2) The Create Rule dialog box will automatically be ready to create over any email that is currently selected, but mail forwarding is not one of the action options, so click “Advanced Options …” in the lower corner right. You should see the Rules Wizard.

How to forward emails from Outlook 2

Click on “Advanced Options …”

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3) To use the Rules Wizard, you’ll need to specify two things: what messages to act on, this is the “condition” of the rule, and what to do with the message, which in this case will forward it to another email account. Start by specifying the condition. If you want to forward all emails that are sent to a certain email account, click the “through specified account” check box. Then, in the Step 2 field at the bottom of the dialog box, click “specified” and choose the email account you want to act on.

How to forward emails from Outlook 3

Specify the rules you want.

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4) You can also choose to forward the email “sent to me only” (as opposed to bulk emails like newsletters) or any of the other options. You can also choose various conditions to work together, such as emails sent to a specific account that are addressed only to you.

5) When you are finished, click “Next”

6) Click the check box to “forward it to people or public group”. In the Step 2 field at the bottom, click “people or public group” and choose a contact from your Outlook contacts to forward the email. Click Next.”

How to forward emails from Outlook 4

Select the account or accounts to which you want to forward the emails.

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7) If you want to add any exceptions, like don’t forward any email with certain words in the subject line, please do it on this page. You can review the long list of options to see if something applies. Click Next.”

8) To end the rule, give it a name and then click “Finish”.